5 Reasons Why Huddle Rooms are Integral to Today’s Workplace

We live in a world of accelerating change. Every day, exponential technologies are disrupting industries.

For companies to stay relevant in these industries, or to enter new ones, innovation is key. Innovation results from collective intelligence: from changemakers coming together to bring about a new way of doing things.

Companies are constantly trying to find ways to increase collaboration by redesigning the workplace. One trending example that many companies have recently embraced is that of open office layouts to encourage transparency and collaboration.

You no longer need dedicated rooms, large displays, wide angle, and PTZ cameras or wireless presentation tools to have a meeting. The Huddle Hub One allows each participant to connect their wireless device from anywhere, which means that all participants can share screen and connect their individual cameras for face-to-face interactions, presentations and more.

Here are 5 reasons why every organization needs Huddle Room Technology to fall in line with the fast-paced, super-productive workspaces that are changing the world.

1. It removes logistical barriers

We’re all used to business meetings being formal, pre-planned, scheduled, and structured events. Typically, these meetings consisted of a large conference room with all participants facing the front of the room and a leader — typically a high-level executive — leading the entire meeting. As organizations became more global, they integrated traditional video-conferencing technology to include remote workers and collaborators.  

But today’s work environment is far more spontaneous and far less structured than it used to be. On-the-go collaboration is a large part of the creative and business process. As the conditions of the work environment change, HRT is becoming a necessary tool. It eliminates the need for companies to reserve conference rooms in advance for meetings because huddle rooms simply require small, unequipped spaces within the office. It also allows workers to conduct meetings in any part of the office — from lounges to free open spaces. As a result, HRT removes the inconvenient logistical barriers of bringing a team together by eliminating the need for large conferences.

2. HRT allows the workforce to make the most of flexible working conditions

Organizational structures and processes are getting increasingly flexible. Working from home and hiring remote workers is becoming a trend. Geographical barriers can no longer be a limiting factor to business success. HRT removes the physical barriers needed for collaboration, allowing companies to build teams with talent from anywhere in the world.

HRT makes remote workers feel included as they enable face-to-face interaction for all participants. Each person can share content and interact in real-time, and each person, whether remote or local, accesses the huddle room through their own device. As a result, all participants are on the same page and have an equal chance of being heard. This promotes teamwork and helps foster better relationships.

3. HRT can serve as a great cost-cutting tool for highly-integrated global teams

Once your organization decides to invest in HRT, the return on investment is long term. Whether you need to meet with a new client, conduct a job interview, or have an impromptu meeting, huddle rooms allow for flexibility of use and encourage you to make use of underutilized office space.

Moreover, huddle rooms are cost-effective. You no longer have to invest in large conference rooms or the necessary equipment that makes them useful. Unlike a physical meeting space, huddle rooms also don’t require participants to travel to attend the meeting, making flexibility and convenience key benefits.

4. HRT enhances intimacy and spontaneity

Unlike traditional video-conferencing or structured meetings, huddle rooms encourage intimacy and productivity. With HRT, teams come together to collaborate effectively in an informal style, encouraging employees to be more at ease with their creativity and ideas.

The flow of information and easy communication between participants leads to enhanced productivity. Participants can simultaneously share presentation decks and speak into a multi-cam system, switching easily from one team member to another with a mere click or tap on the screen.  

Additionally, huddle rooms are designed for on-the-fly use, meaning that employees can act on ideas without having to set up appointments, book a conference room, or disrupt the communal work environment.

5. Space and time economization

Simply put, huddle rooms are small and practical. Large conference rooms are not. HRT enables teams to have full, interactive, face-to-face meetings without having to worry about complex equipment. It also eliminates the need for a shared single display and a front-of-room camera. As a result, each participant can sit wherever he wants and meetings can be conducted from pretty much everywhere.

Participants no longer have to travel or accommodate to physically be at a meeting. Instead, participants get the same “in the room” feeling through huddle room technology, regardless of where they are.

With the world’s growing dependence on technology, companies are finding fewer reasons to resist the shift to a more virtually-based collaboration environment. 

Contact our in-house cyborg Sammit on +971 4 346 4646 or info@granteq.com to arrange a walk-through of Huddle Room Technologies.

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